Senior Executive Assistant

About the role

We are looking for a Senior Executive Assistant to support the founder and COO of a fast‑growing fintech and cryptocurrency company. This remote, high‑trust position goes beyond basic scheduling, acting as a proactive right‑hand to keep leadership organized, prepared, and focused on strategic priorities.

Key responsibilities

• Provide daily administrative support, anticipating needs before they arise.
• Manage and coordinate complex calendars, schedule internal and external meetings, and resolve conflicts.
• Organize end‑to‑end meeting logistics, including virtual links, materials, and attendee communication.
• Prepare executives for meetings by monitoring schedules, sending reminders, and assembling agendas.
• Draft, format, proofread, and organize correspondence, presentations, and reports.
• Maintain electronic filing systems and executive documentation for easy retrieval.
• Coordinate domestic and international travel, creating detailed itineraries and handling changes.
• Process expense reports, reconcile corporate cards, and manage reimbursements.
• Take meeting notes, track action items, and follow up until closure.
• Liaise with multiple departments, external partners, vendors, and stakeholders.
• Support special projects and act as a reliable point of contact for internal and external parties.
• Handle confidential business and personnel information with absolute discretion.

Required profile

• 2–5 years of experience in executive support, administrative, or office coordination roles.
• Proven ability to work independently in a remote environment.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication.
• Discretion in handling confidential information.

Required skills

• Advanced calendar and email management.
• Travel planning and itinerary creation.
• Expense reporting and financial reconciliation.
• Document preparation and proofreading.
• Meeting coordination and logistics.

What we offer

• Competitive compensation.
• 100 % remote work flexibility.
• Opportunity to work with senior leadership in a high‑growth fintech environment.