Staff Assistant – Office of the SRSG

About the role

The Staff Assistant (GS-6) supports the Chief of Staff in the Office of the Special Representative of the Secretary‑General (SRSG) at the United Nations Integrated Office in Haiti. The role provides substantive and administrative assistance, manages workflow, and ensures timely delivery of the office’s priorities.

Key responsibilities

• Provide administrative support to the Chief of Staff, managing priorities, scheduling, and workflow.
• Compile, analyze and summarize data from various sources, including the UMOJA system, for managerial review.
• Communicate directives, reports and status updates on behalf of the Chief of Staff and flag urgent matters.
• Serve as first point of contact for senior officials, delegations and external partners, handling appointments, accommodation and visa formalities.
• Screen, prioritize and respond to incoming correspondence, preparing background documents and tracking follow‑up actions.
• Oversee office support staff, assign tasks, set deadlines and review outputs, providing training on administrative and protocol procedures.
• Organize official receptions, meetings and events, coordinating logistics such as room bookings, catering and equipment.
• Develop and improve filing systems (paper and electronic) and other administrative procedures to ensure smooth department operations.

Required profile

• University degree or equivalent experience in administration or a related field.
• Proven experience in a high‑level administrative or secretariat role, preferably within an international organization.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and time‑management skills, capable of juggling multiple priorities.
• Excellent written and verbal communication skills in English.

Required skills

• Familiarity with the UMOJA data system.