Field Emergency Associate (Administrative Support)

About the role

IOM is recruiting a Field Emergency Associate (GS5) in Cap-Haitien, under the supervision of the Senior Emergency Coordinator in Haiti and the Field Emergency Officer. The post supports the administrative functions of emergency programming in the Great North, including migrant protection and responses to internal displacement in communes such as Ouanaminthe, Belladere, Hinche and Cap-Haitien.

Key responsibilities

• Coordinate the day-to-day administrative and logistics operations of satellite offices in the area of responsibility, keeping processes efficient, compliant and adapted to operational needs.
• Initiate, monitor and close administrative processes in IOM systems: purchase requests, goods receipts, invoices, payment requests, travel authorizations and claims, following up on bottlenecks with support units in Port-au-Prince.
• Provide administrative support to cash-based and in-kind assistance (cash advances, liquidations, distributions) in line with IOM financial rules and donor requirements.
• Support coordination with local and national authorities, partners, UN agencies, NGOs and donors: authorizations, access arrangements, scheduling and official correspondence.
• Organize meetings, workshops, trainings and field or donor visits, arrange travel and accommodation, and ensure security clearances and movement requests follow UNDSS and IOM procedures.
• Draft and process routine correspondence, maintain electronic and physical filing systems (including SharePoint) for audit and reporting, and support HR processes such as recruitment, consultant contracts and onboarding.

Required profile

• Bachelor's degree or higher in Business Administration or a related field with three years of relevant experience, or high school diploma with five years of experience.
• Experience in administrative functions in IOM satellite offices.
• Fluency in French and Haitian Creole (oral and written); working knowledge of English is desirable.
• Advantageous: experience liaising with governmental authorities and international humanitarian organizations in a multicultural setting.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail, methodical organization of paperwork, and ability to coordinate with Finance, HR and Supply units.
• Data entry and reporting, and application of IOM procedures.