Procurement Assistant

About the role

The United Nations Support Office in Haiti (UNSOH) is hiring a Procurement Assistant (G-5) for a temporary position in Port-au-Prince, within the Procurement Section. The post reports to the Chief of Section, P-5, or designated officer, and works under the supervision of the Procurement Officer. UNSOH supports the Gang Suppression Force, BINUH, the Haitian National Police and the Haitian Armed Forces in joint operations, and provides technical assistance to the OAS.

Key responsibilities

• Provide procurement, logistical and administrative support for the acquisition of goods and services, reviewing and prioritizing purchasing requests and checking vendor and funding availability.
• Monitor requisitions, coordinate shipments to Port-au-Prince and field locations, verify receipt and inspection of goods, and report on them.
• Produce tender documents (Invitations to Bid, Requests for Proposals, Requests for Quotation) and prepare abstracts of offers to compare suppliers.
• Finalize purchase orders and contracts for approval, and assist with complex, high-value purchases.
• Maintain internal databases, procurement files, vendor records and contractual agreements, and coordinate vendor information sharing with the Santo Domingo office.
• Liaise with local suppliers, requisitioners and service providers, and provide administrative support to the section.
• Prepare procurement statistics, performance metrics and monthly/quarterly summaries, draft routine correspondence, and help orient new procurement staff.

Required profile

• High school diploma or equivalent.
• At least five years of progressively responsible experience in procurement, administrative services or related areas, including two years in procurement, supply chain, acquisitions and/or contract management; the requirement drops to three years for candidates with a first-level university degree or higher.
• Knowledge of procurement policies, financial rules and regulations, and good judgment in applying them.
• English and French at UN Level II (reading, writing, listening, speaking); Creole Haiti at UN Level I is desirable.
• Desirable: UN common system or similar international organization experience, ERP systems such as SAP or e-tendering systems such as Ariba, and Microsoft Office Suite.

Candidates may be assessed through an exercise and a competency-based interview. The position is open until 30 June 2027 and is subject to local recruitment.