Rations Assistant

About the role

The Rations Assistant works in the Life Support Services Section of the United Nations Support Office in Haiti (UNSOH), reporting to the Rations Officer. UNSOH supports the Gang Suppression Force, BINUH, the Haitian National Police and the Haitian Armed Forces in joint operations, and provides technical assistance to the OAS. The assistant collaborates with troop and police contributing countries on food requisitioning, quality assurance verification and timely delivery of food and services, and handles record keeping, acquisition plans and invoice verification.

Key responsibilities

• Assist the Rations Officer in implementing rations operations and quality assurance for canned, dry, fresh and frozen rations, bottled water, prepared food, combat ration packs and catering services.
• Coordinate with the rations contractor, troops and other logistics components so supplies meet operational requirements, quality standards and contract terms.
• Help develop and update SOPs for food contracts, quality management, ordering and invoice processing.
• Support ERMS implementation and integration, including staff training.
• Manage combat ration packs and emergency bottled water, including sourcing, storage and contingency distribution plans.
• Monitor consumption, inventory control, stock checks and write-offs to ensure accountability of materials.
• Provide inputs on mission requirements, procurement plans and cost estimates for budget and acquisition planning.
• Take part in technical survey visits at mission start-up and during implementation.
• Contribute to supply and service contracts, including Statements of Work, technical evaluations and presentations to the Local Committee on Contracts.
• Maintain software and databases for tracking, reconciliation and accounting, and help implement internal controls for contingent rations.
• Monitor contract performance, assist in resolving contractual disputes and guide and train staff under supervision.

Required profile

• High school or equivalent diploma.
• Technical certificate in food technology; certification in inventory and supply management is desirable.
• At least 8 years of progressively responsible experience in supply, inventory management, procurement or logistics support, preferably in food technology, HACCP or ISO 22000, including at least 3 years at international level.
• Experience handling rations and catering contracts for a UN peace-keeping field operation or comparable international organization.
• Experience using all eRMS modules, including the 2024 Quality Management module.
• Desirable: start-up operations experience, managing support services in a field operation, and data analytics and visualization experience.
• English at UN Level II; French at UN Level I is desirable.