Administrative Assistant

About the role

The United Nations Support Office in Haiti (UNSOH) is seeking an Administrative Assistant to work in the Office of the Director of Mission Support. Based in Port‑au‑Prince, the incumbent will provide essential support for human‑resources and budget‑finance functions, ensuring consistent application of UN rules and procedures.

Key responsibilities

• Coordinate recruitment, placement, relocation, performance appraisal, job classification, and staff separation processes.
• Maintain vacancy announcement files, prepare language tests, organize promotion and review panels, and process annual staff evaluation reports.
• Advise staff on visa matters, conduct new‑staff induction and orientation, and answer queries on classification and staff rules.
• Monitor staffing tables for appointments, retirements, transfers, and other HR movements.
• Assist in preparing the unit’s work programme and budget, monitor budget execution, and suggest resource reallocations.
• Collect data from relevant databases, prepare customized financial reports, and support the review of medium‑term plans.
• Review and analyse cost estimates and budget proposals for staff and non‑staff requirements.

Required profile

• Experience in administrative support within an international or UN environment.
• Familiarity with UN staff rules, regulations, and HR procedures.
• Ability to coordinate multiple HR and finance processes simultaneously.
• Strong analytical skills for budget monitoring and financial reporting.

Required skills