Administrative Coordinator

About the role

Lufa Farms is seeking a motivated Administrative Coordinator to support its purchasing operations. Reporting to the Inventory Manager, you will help manage weekly purchasing reports, liaise with suppliers, and contribute to process improvements across the department.

Key responsibilities

• Assist the team in managing and updating weekly purchasing reports.
• Extract and analyse data, complete and update purchasing documents and reports.
• Follow up with suppliers and draft internal and external purchasing communications.
• Prepare administrative documents required for purchasing management.
• Contribute to the development and implementation of new purchasing processes, documenting previously informal procedures.
• Collaborate with the IT department to optimise purchasing workflows.
• Participate in strategic meetings and act as the main point of contact between the purchasing team and other departments.
• Monitor ongoing projects, document supplier performance, and support inter‑departmental initiatives.

Required profile

• Bachelor's degree in administration, marketing, or a related field.
• 2–3 years of experience in merchandising, purchasing, or a similar role.
• Advanced knowledge of the Microsoft Office suite (Excel, PowerPoint, Word).
• Bilingual in French and English, both written and spoken.
• Strong analytical, organisational, and structuring abilities.
• Excellent priority management, initiative, autonomy, and attention to detail.
• Effective problem‑solving skills.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Full‑time schedule (40 hours/week, Monday‑Friday, 8:00 am‑4:00 pm) with occasional flexibility.
• Salary determined based on experience.
• Cell‑phone expense reimbursement up to 60 % (capped at $60 per month).
• Health, dental and disability insurance after the probationary period (cost shared 50/50 with Lufa Farms).
• Access to TELUS Health Virtual Care for remote medical consultations.