Administrative Officer – Engineering and Facilities Management

About the role

The Administrative Officer is based in Port-au-Prince within the Engineering and Facility Management Section of the United Nations Support Office in Haiti (UNSOH). UNSOH supports the Gang Suppression Force, BINUH, the Haitian National Police and the Haitian Armed Forces in joint operations, and provides technical assistance to the OAS. The post reports to the Chief of the Engineering and Facilities Management Section (P-5) or designated officer.

Key responsibilities

• Coordinate human resource activities (recruitment, placement, promotion, performance appraisal, training) in line with UN rules and define conditions of service, duties and privileges.
• Lead preparation and implementation of the work programme within the Engineering and Facilities Management budget, monitor progress against the plan and coordinate programme reports.
• Improve budget reporting systems, develop accounting and financial management controls, and supervise financial administration and management information practices.
• Maintain budget execution tools, including tracking dashboards, expenditure forecasts and Power BI financial dashboards, and lead monthly/quarterly budget reviews with Engineering units.
• Support budget submissions and revisions, including documentation, justifications and reconciliation of financial data with programme plans.
• Oversee procurement, billing, receipt of income, operational travel, vendor contract monitoring and evaluation, and review adequacy of departmental space.
• Identify office technology needs and maintain equipment, software and systems.
• Track and coordinate audit and oversight requirements, maintain an audit action register and monitor closure of recommendations.
• Create and manage Microsoft-based trackers (Lists, SharePoint, Excel) for procurement, contracts, service requests and performance indicators, and produce periodic management reports.

Required profile

• Advanced university degree (Master's or equivalent) in business, public administration, finance, accounting, law or a related field; a first-level degree plus two years of qualifying experience may be accepted.
• Minimum five years of progressively responsible experience in administration, finance, accounting, human resources, project management or a related field.
• Experience in budget monitoring, periodic budget reviews, budget preparation, expenditure analysis, forecasting and financial reporting.
• Experience tracking and coordinating oversight and audit actions, including follow-up, reporting and closure monitoring.
• Desirable: experience in a field mission or international organization, in engineering, facilities management, logistics or technical sections, and with ERP systems such as SAP.

Required skills

• Knowledge of administrative, budgetary, financial and human resources policies and ability to apply UN rules and regulations.
• Microsoft-based trackers (advanced Excel, SharePoint lists, Microsoft Lists).
• Data analytics and visualization tools, including Power BI dashboards.
• English at UN Level II reading, writing, listening and speaking; Spanish or French at UN Level I is desirable.