Senior Staff Assistant

About the role

The Senior Staff Assistant provides high‑level administrative support to the Special Representative of the Secretary‑General (SRSG) of the United Nations Integrated Office in Haiti. Based in Port‑au‑Prince, the role ensures smooth coordination of the SRSG’s schedule, communications, and travel, acting as a key liaison across mission components and UN agencies.

Key responsibilities

• Manage the SRSG’s calendar, appointments, meetings and official engagements with senior officials, diplomats and delegations.
• Screen, prioritize and handle incoming and outgoing correspondence, including confidential and sensitive materials.
• Draft, format, edit and finalize letters, notes, submissions and other documents ensuring accuracy and timeliness.
• Track and follow up on decisions and action points arising from meetings and communications.
• Coordinate official travel arrangements, itineraries, visas, clearances and logistics.
• Provide administrative support for attendance, leave monitoring, travel claims and requisitions.
• Maintain secure record‑keeping and handling of sensitive information in line with UN standards.
• Serve as liaison between the SRSG’s office, mission components, UN Headquarters and agencies on administrative matters.
• Support workflow management and prioritization within the SRSG’s office.
• Perform other duties as assigned.

Required profile

• Demonstrated professionalism with thorough knowledge of UN operational, administrative and protocol policies.
• Proven tact and discretion handling highly confidential matters.
• Excellent interpersonal skills and ability to work calmly under pressure.
• Strong initiative, good judgment and ability to meet deadlines.
• Commitment to gender equality and inclusive participation.
• Team‑oriented mindset, willing to collaborate and support collective decisions.

Required skills