Field Emergency Associate - Cap-Haitien

About the role

IOM, a UN-related organization focused on migration, is recruiting a Field Emergency Associate (GS level) in Cap-Haitien, Haiti. Reporting to the Field Emergency Officer and under the Senior Emergency Coordinator in Haiti, the post supports the administrative and logistical functions of emergency programming in the Great North, including migrant protection and responses to internal displacement in communes such as Ouanaminthe, Belladere, Hinche and Cap-Haitien.

Key responsibilities

• Coordinate the day-to-day administrative and logistics operations of satellite offices in the area, keeping processes efficient, compliant and adapted to operational needs.
• Initiate, monitor and close administrative processes in IOM systems: purchase requests, goods receipts, invoices, payment requests, travel authorizations and claims, following up on bottlenecks with support units in Port-au-Prince.
• Provide administrative support for cash-based and in-kind assistance (cash advances, liquidations, distributions) in line with IOM financial rules and donor requirements.
• Support coordination with local and national authorities, partners, UN agencies, NGOs and donors: authorizations, access arrangements, scheduling and official correspondence.
• Organize meetings, workshops, trainings and field or donor visits in the Great North.
• Handle travel and accommodation arrangements and ensure security clearances and movement requests follow UNDSS and IOM procedures.
• Draft and process routine correspondence and maintain electronic and physical filing systems, including means of verification on the unit SharePoint.
• Support HR processes such as recruitment, consultant contracts and onboarding, and guide junior administrative staff and hourly workers on IOM procedures.

Required profile

• Bachelor's degree or higher in Business Administration or a related field with three years of relevant experience, or high school diploma with five years of experience.
• Experience in administrative functions in IOM satellite offices.
• Fluency in French and Haitian Creole (oral and written); a working knowledge of English is desirable.
• Advantageous: experience liaising with governmental authorities and international humanitarian organizations in a multicultural setting.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage and coordinate administrative processes and to cooperate with Finance, HR and Supply units.
• Data entry and reporting, attention to detail and problem-solving.