Administration Supervisor – Talent Pooling

About the role

The Administration Supervisor (Talent Pooling) provides administrative supervision and support on an as‑required basis, ensuring smooth office operations during peak periods or special projects. This role coordinates tasks, oversees temporary admin staff, and maintains documentation standards.

Key responsibilities

• Supervise daily administrative operations during the assignment period.
• Coordinate priorities with permanent administrative staff.
• Prepare required administrative reports.
• Support onboarding and training of temporary admin personnel.
• Maintain filing and document management systems.
• Follow all company policies, ISO standards, and health‑safety procedures.
• Assist team members during high‑volume periods.
• Participate in mandatory training sessions.
• Report health, safety, environmental, and food‑safety hazards or incidents.

Required profile

• High School Diploma with relevant experience.
• At least 2 years of relevant administrative experience.
• Basic English proficiency; French preferred.
• Available on short notice.
• Strong organization, communication, attention to detail, flexibility, teamwork, and reliability.

Required skills

• Proficiency with MS Office.
• Knowledge of filing systems and document management.
• Experience in office administration.