Executive Assistant

About the role

We are looking for a highly organized, proactive, and professional Executive Assistant to support our leadership team. This remote position is essential for maintaining smooth day‑to‑day operations, managing communications, and assisting with high‑level decision‑making.

Key responsibilities

• Serve as the primary point of contact for the Executive, handling calls, messages, and correspondence with professionalism.
• Communicate confidently with clients, candidates, and internal teams, focusing on phone‑based interactions.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Provide administrative and operational support, including reporting, task coordination, and document preparation.
• Prepare presentations, detailed meeting summaries, and follow up on action items to ensure timely execution.
• Maintain strict confidentiality and handle sensitive information with discretion.

Required profile

• Proven experience as an Executive Assistant or in a comparable high‑level administrative role.
• Prior sales experience is required.
• Excellent verbal communication skills with strong confidence on the phone.
• Exceptional organizational and multitasking abilities.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Fluent in English and French.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office.
• Experience with Zoho CRM.