Executive Assistant to the CEO (Remote, LATAM Preferred)

About the role

We are seeking a highly organized, proactive Executive Assistant to serve as the trusted right hand of our CEO. This remote position supports daily operations across multiple businesses, coordinates projects, and ensures smooth execution while the CEO focuses on growth.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, meetings, and daily priorities.
• Coordinate operational tasks across several business units and ongoing projects.
• Communicate with clients, vendors, and team members via Google Workspace, WhatsApp, email, and phone.
• Oversee case‑related workflows, ensuring timely and accurate completion.
• Monitor livestream funeral services and assist with virtual event coordination.
• Develop, document, and improve internal processes and operational systems.
• Support team coordination, monitor performance, and enforce company protocols.
• Maintain spreadsheets, documentation, research, and provide general administrative support.

Required profile

• Professional‑level English communication, both written and spoken.
• Fluency in Haitian Creole and French.
• At least 3 years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or a similar role.
• Strong organizational and multitasking abilities with a focus on competing priorities.
• Experience with Google Workspace and a willingness to learn new technologies.
• Familiarity with AI tools such as ChatGPT, Claude, or Microsoft Copilot.
• Ability to work independently, solve problems, and make sound decisions with minimal supervision.
• Excellent research skills and meticulous attention to detail.
• Availability to work full‑time during Eastern Time business hours.

Required skills

• Google Workspace (Docs, Sheets, Gmail)
• AI tools: ChatGPT, Claude, Microsoft Copilot
• Canva or basic graphic design (nice to have)

What we offer

• Opportunity to work directly with the CEO in a growing, entrepreneurial environment.
• Influence operations across multiple ventures and play a key role in company growth.