Administrative Assistant – Transport Support

About the role

The United Nations Support Office in Haiti (UNSOH) is recruiting a temporary Administrative Assistant for its Transport Section, within the Transport Division of the Mission Support Division. The post reports to the Dispatch Supervisor or his/her designate, under the Chief Transport Officer, and is based in Port-au-Prince. It provides administrative support to UN staff in the field and covers passenger-movement data, shuttle coordination and dispatch operations.

Key responsibilities

• Compile passenger-movement and service-utilization data to support operational reporting and service planning.
• Support coordination of scheduled shuttle services and allocation of vehicle resources for authorized passenger movements.
• Provide administrative support to daily dispatch operations, including monitoring transport requests and maintaining movement records and reports.
• Assist in daily transportation support to mission personnel deployed in the area.
• Help monitor the transport requests application, coordinate bus shuttles, manage car wash services and assist in driver briefings on accident/incident reporting.
• Monitor radio communications with drivers, log incidents and report accidents following mission procedures.
• Assist in road safety awareness campaigns and carry out other functions assigned by the Workshop supervisor and/or CTO.

Required profile

• High school diploma or equivalent; a first-level university degree or higher reduces the required experience to 3 years.
• At least 5 years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources or a related field (reduced to 3 years with a first-level university degree).
• Valid B-category driver's license desirable; technical training in finance, budget, HR management or administration, and a Diploma/Certificate in Administration/Logistics desirable.
• Experience working at UN agencies in this capacity is desirable.
• English and French required, one at higher and one at lower proficiency (UN Level II/III).

Required skills

• Strong computer skills, including word processing and spreadsheets.
• Ability to maintain accurate records, prepare reports and analyze data.