Remote Executive Assistant for LATAM Region

About the role

Veta Virtual is seeking a proactive Remote Executive Assistant to support senior leadership for a fast‑growing client operating across Latin America. You will act as the strategic right‑hand, ensuring executives stay focused on high‑impact work while you manage calendars, communications, and logistics from anywhere.

Key responsibilities

• Manage complex executive calendars across multiple time zones, scheduling and prioritising meetings with precision.
• Serve as the primary point of contact for internal teams, clients and external partners, handling communications on behalf of leadership.
• Draft, review and organise high‑level correspondence, including emails, memos, agendas and briefing documents.
• Coordinate end‑to‑end domestic and international travel, including itineraries, accommodations and expense reporting.
• Prepare presentations, reports and supporting materials for board sessions and stakeholder meetings.
• Track action items, project deadlines and follow‑ups to keep initiatives on schedule.
• Handle confidential information with discretion and professionalism.
• Identify and implement workflow improvements and productivity tools.

Required profile

• Minimum 3 years experience as an Executive Assistant, Personal Assistant or Chief of Staff supporting C‑suite or senior executives.
• Advanced English fluency, both written and spoken, with excellent grammar and professional tone.
• High emotional intelligence, strong attention to detail and ability to work independently in a remote environment.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Drive)
• Microsoft Office Suite
• Zoom
• Slack